Key
Details
Submission deadline: The deadline for submitting exhibition proposals is 23:59 hrs EAT/20:59 hrs UTC Monday, 22 September 2025.
Notification date: Organisers will be notified if their exhibition proposal is accepted by Monday, 29 September 2025.
Requirements: Your application to host an exhibition must include the following:
- Proposed exhibition title.
- Description of the proposed exhibition and how it complements Africa CDC’s vision of a safer, healthier and more prosperous Africa (250 words or less).
- Main goal of exhibition, such as visibility/brand building, product presentation, advocacy or fundraising, etc. (100 words or less).
Packages
(for African non-profit organisations only)
- Standard size booth (3 metres x 3 metres)
- Logo on the CPHIA 2025 exhibition wall
- Four complimentary conference registrations
- Standard size booth (3 metres x 3 metres)
- Logo on the CPHIA 2025 exhibition wall
- Six complimentary conference registrations
- Inclusion of a flyer in the conference attendee welcome bag
- Standard stand (3 metres x 3 metres)
- Logo on the CPHIA 2025 exhibition wall
- Eight complimentary conference registrations
- Two exhibitor badges for visitors
- Two tickets to the mayoral dinner
- 50% discount for hosting a side event
- Inclusion of company brochure (2 pages) in the delegates’ and exhibitors’ bag
- Inclusion of a promotional item in the delegates’ bag
- Medium-sized stand (6 metres x 6 metres)
- Priority logo placement
- Eight complimentary conference registrations
- A VIP pass (allows VIP seating at the opening, plenary and closing sessions)
- Three exhibitor badges for visitors
- Three tickets to the mayoral dinner
- One complimentary side event
- Sponsorship of young researchers
- Inclusion of a promotional item in the delegates’ bag
- Company promotional video in the conference spaces
- Inclusion of company brochure (maximum 4 pages) in delegates’ and exhibitors’ bag
- Medium-sized stand (6 metres x 6 metres)
- Priority logo placement
- Eight complimentary conference registrations
- Two VIP passes (Allows VIP seating at the opening, plenary and closing sessions)
- Four exhibitor badges for visitors
- Four tickets to the mayoral dinner
- One complimentary side event
- Dedicated meeting room
- Sponsorship of young researchers
- Inclusion of company brochure (maximum 4 pages) in delegates’ bags
- Inclusion of a promotional item in the delegates’ bag
- Inclusion of the company logo on the conference website, final programme and the conference guide
Frequently
Asked Questions
Exhibition Preparation
How do I reserve an exhibition booth for the conference?
Interested exhibitors must submit an application by Monday, 22 September 2025. Please contact our exhibition team via email CPHIAexhibitions@africacdc.org to inquire about booth availability and the registration process.
What is included in the exhibition package?
There are a range of exhibition packages. See the guidelines for more information. The base level package includes a booth space, basic furnishings (e.g., table, chairs), exhibitor badges, your logo included in the exhibition display wall, and access to the conference sessions.
Are there any restrictions on the materials or products I can display?
While we welcome a diverse range of exhibits, materials or products that are offensive, dangerous, or violate any laws are not allowed. Please review the exhibition guidelines for more information.
Onsite
Is Wi-Fi available in the exhibition hall?
Yes, complimentary Wi-Fi will be provided in the exhibition hall.
Can I conduct live demonstrations at my booth?
Absolutely! Live demonstrations are a great way to engage visitors and show off your products or services. Just be sure to conduct them safely within your designated booth space.
Can I offer giveaways or conduct prize drawings at my booth?
Giveaways and prize drawings are a great way to attract visitors and generate excitement at your booth. However, it is important to coordinate with the organisers to avoid conflicts with other scheduled activities.
What are the setup and dismantling times for the exhibition?
Setup and dismantling times will be provided in the exhibitor’s manual, which will be shared with exhibitors closer to the event dates.
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THE WORD!
Know organisations that are catalysing innovation and scientific research or generating new knowledge and groundbreaking health products? Encourage them to apply by sharing the open call on your social media!
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